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Records relating to Alaska’s Participation in the Arctic Winter Games, 1967- [ongoing]

 Collection
Identifier: MS 187

Scope and Contents

Materials in the AWGTA office included records created by itself, the AWG International Committee and the various Host Societies. The processor retained materials not created by AWGTA, if they related directly to the staging of Games or if they pertained to AWGTA. He also included the final reports of the 1982 and 1988 Fairbanks Host Societies and 1996 Chugiak-Eagle River Host Society. He has not been able to locate the final report of the 1974 Games. Photographs form a separate collection, PCA 399.

The collection contains four series:

Series 1 Correspondence and other documents relating to the formation and incorporation of the Arctic Winter Games Corporation (1967-1970); the management of Alaska’s participation in the Games by Alaska’s International Committee directors (1970-1977); and the incorporation and management of Arctic Winter Games Corporation of Alaska (Arctic Winter Games Team Alaska from 1991) (1977-- .)

Series 2 Material directly related to the biennial AWG. This includes participant and staff lists of AWGTA and final reports of the Chef de Mission and other staff members; brochures, schedules, programs, competition results, etc., produced by the International Committee and Host Societies; and newspaper clippings.

Series 3 Final Host Society reports for 1982, 1988 and 1996, when the Games were held in Alaska.

Series 4 The Ulu News, the AWG newspaper published during each Games, and audio and video productions of the Games.

Dates

  • 1967-[ongoing]

Conditions Governing Access

The collection is unrestricted.

Conditions Governing Use

Requests for permission to publish material from the collection must be discussed with the Librarian. Photocopying does not constitute permission to publish.

Biographical / Historical

In 1968 Governor Walter Hickel, Alaska, joined Commissioners Stuart Hodgson, Northwest Territories, and James Smith, Yukon Territories, in incorporating the Arctic Winter Games Corporation. One of the main objectives of the Games was to involve as many athletes as possible and to provide a forum of competition for those other than elite athletes with competitive opportunities in the southern provinces and states. The underlying philosophy behind the Games is to promote athletic competition, cultural exhibition and social interchange. The first Games were held in Yellowknife in 1970 and have been held biennially in even-numbered years since then in the various participating areas.

Initially, six directors, two each from Alaska, the Yukon Territory, and the Northwest Territory, headed the Corporation. In addition, to their responsibilities to the international corporation, the two Alaska directors also coordinated Alaska’s participation in the Games. As the number of sports and participants grew, it became too burdensome for Alaska’s directors to oversee both the international and Alaskan programs. In order to address this problem, Alaskans incorporated the Arctic Winter Games Corporation of Alaska in 1977 to coordinate the Alaska contingent in the Games. This organization changed its name to Arctic Winter Games Team Alaska in 1991.

A Board of Directors, composed of private citizens, oversees the corporation and hires a Chef de Mission to coordinate the selection of sports coordinators, coaches and athletes. The Chef also selects a Mission staff to assist during the weeklong competition. Although selected by the Board, the Chef de Mission was a volunteer position through the 1990 Games and usually began work about six months before the actual staging of the Games. In 1992 the Board hired a paid Chef on a temporary, part-time basis. Since 1996 the Board has hired a Chef on a contractual, permanent basis. AWGTA derives its income from capital appropriations and grants from the state, private and corporate donations, and membership dues. It also receives in-kind income from sponsors and donated time.

The Games have been held in Alaska four times: 1974 in Anchorage; 1982 and 1988 in Fairbanks; and 1996 in Chugiak-Eagle River. The Games will be held in Kenai in 2006. AWGTA is never involved in putting on the Games in Alaska. Separate non-profit organizations incorporate to carry out the preparation, fundraising and staging of the Games themselves. These organizations are known as Host Societies.

Extent

9 Linear Feet : 8 boxes

Language of Materials

English

Acquisition

Arctic Winter Games Team Alaska (AWGTA) donated all materials in March 2000. George V. Smith accepted personal donations of papers and memorabilia on behalf of AWGTA to fill in missing material prior to donation of the collection to the Alaska State Library.

The AWGTA office adds records to this collection on a biennial schedule, transferring them as soon as possible after the Games (usually held in March) in even-numbered years. Office records (Series 1) are retained in the AWGTA office for the two previous Games’ cycles plus the current cycle, i.e., 1996-1997 records transferred to the Alaska State Library in 2002. Team Alaska transfers materials for Series 2 through 4 after the completion of each Games.

In 2017 Sara Boesser donated a packet of information from the Yellowknife, N.W.T. 1970 Arctic Winter Games in which she participated. Acc. No. 2022-006.

Related Materials

PCA 399: Photographs relating to Alaska’s Participation in the Arctic Winter Games, 1967-

Processing Information

Files in the AWGTA office were somewhat out of order but papers within any given folder retained their chronological integrity. The processor has maintained folder-level chronological integrity but has separated the body of records into separate series, based on the originator or format of the records. Artifacts, e.g., clothing, badges, buttons, were transferred to the Alaska State Museum. Photographs form a separate collection, PCA 399. Audio visual materials were moved to separate collection: AV 005.

Title
Finding aid for the Records relating to Alaska’s Participation in the Arctic Winter Games, 1967- [ongoing]
Status
In Progress
Author
Processed by: George V. Smith March 2000 ; Rev. June 2016 ; ArchivesSpace finding aid by: Sandy Johnston ; Updated by: Jacki Swearingen
Date
2022 August
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin

Repository Details

Part of the Alaska State Library - Historical Collections Finding Aids Repository

Contact:
PO Box 110571
Juneau AK 99811-0571 US
907-465-2920
907-465-2925
907-465-2151 (Fax)